ERM Virtual Printer - Physical Print

These instructions allow you to create an ERM virtual printer that hosts the printer spool on your DocLink server but sends a physical print job to an existing network printer.  The network printer must have its own IP for this method to work. You will share this ERM Printer, and add it to all workstation/user combinations that will be printing to DocLink.

1. On the DocLink server, go to the Windows Start menu > Control Panel > Printers (or Start > Devices and Printers).
2. Click Add a Printer to open the Add Printer Wizard.
   1. Select Add a local printer. Click Next.
   2. Select Create new port, then Standard TCP/IP as the Type of port. Click Next.
   3. Select Autodetect as the Device Type. Then enter the Hostname or IP Address of the printer and a Port name, if necessary. Click Next.
   4. Wait for the process to detect TCP/IP port, and provide an other information the wizard asks for.
   5. Select a manufacturer and printer model that supports advance printing features.
      • For EMF - Choose HP as the manufacturer and the generic HP LaserJet 5 as the printer (If HP LaserJet 5 isn't in the list of printer drivers, click Windows Update to pull in this driver automatically). Click Next.
      • For XPS - The following two drivers have been tested and are included by default in Windows 8+ and Windows Server 2012+:

        – KONICA MINOLTA XPS BW Laser Class Driver

        – Kyocera Color Enterprise EXP Class Driver

   6. If prompted to use existing driver or replace, choose the Use driver currently installed option and click Next.
   7. Name your printer (e.g.: 'ERM Only Printer', 'ERM Capture Printer', or similar). Select Set as the default printer if this printer will be the default, and click Next.

      The ampersand (&) is not a supported character when naming a printer.

   8. Select the Share option and enter a share name. Optionally, enter Location and Comment, then click Next.
   9. Do not click the Print a test page button at this time. Click Finish to exit the Add Printer Wizard.
3. Right-click on the newly created ERM printer and select Properties.
4. If using EMF, select the Sharing tab and uncheck the Render print jobs on client computers option. Skip this step if using XPS.
5. Select the Advanced tab. Place a check next to the following options:
   1. Print spooled documents first
   2. Keep printed documents - This will keep the print job in the spool directory allowing time for the ERM service to pick up and process the file.
   3. Enable advanced printing features
      • For EMF processing only.
      • Uncheck this option if processing PCL.
      • Automatically selected and grayed out for XPS.
6. Click the Apply button before continuing.
7. Click the Print Processor... button. The Print Processor window opens.
   1. For EMF - Select WinPrint as the print processor and NT EMF 1.008 as the default data type. Click OK to continue.
   2. For XPS - Select WinPrint as the print processor and RAW as the default data type. Click OK to continue.
   3. For PCL - Select WinPrint as the print processor and RAW as the default data type. Click OK to continue.
8. Click the Security tab, if Everyone is not listed under Groups or user names, add it.
9. Set permissions for Everyone to allow:
   1. Print
   2. Manage Printers
   3. Manage Documents
10. Return to the General tab and click the Print Test Page button. Click OK.
11. Click OK again to exit the printer Properties dialog window.

You must restart the DocLink ERM Capture Service in order for DocLink to recognize the newly created ERM printer.